How to Print and Email a Label on UPS WorldShip (2024)

Are you looking for an all-in-one shipping solution for your business? Look no further than UPS WorldShip. With UPS WorldShip, you can easily print shipping labels and even email them directly to customers or recipients. In this article, we will provide you with a comprehensive guide on how to print and email a label in UPS WorldShip.

Why UPS WorldShip is a Great Shipping Solution for Your Business

Before we dive into the process of printing and emailing labels with UPS WorldShip, let’s first discuss why it’s such a great shipping solution for your business.

  • Ease of Use: Once you have downloaded and installed the software on your computer, setting up your account is straightforward.
  • Label Printing Options: UPS WorldShip offers a variety of label printing options, from plain paper to adhesive labels, and allows for customization with your company logo and other important information.
  • Real-Time Tracking: It provides real-time tracking and updates on your shipments, giving you and your customers peace of mind.
  • Integration Capabilities: The software can integrate seamlessly with other business software, such as inventory management systems and e-commerce platforms, saving you time and reducing errors in data entry.
  • Competitive Pricing: UPS WorldShip offers competitive pricing and discounts for businesses that ship frequently, helping you save on shipping costs.

How to Download and Install UPS WorldShip on Your Computer

The first step in using UPS WorldShip is to download and install the software on your computer. To do this:

  1. Visit the UPS website and navigate to the WorldShip download page.
  2. Select your operating system and download the appropriate version of the software.
  3. Run the installer and follow the prompts to install UPS WorldShip on your computer, providing your UPS account details and shipping preferences as required.
  4. You can choose to import your existing address book into WorldShip for added convenience.

After installation, the software allows you to create shipping labels, track packages, and manage your shipping history. You can also customize your settings, such as setting up automatic email notifications for your customers.

Another useful feature of UPS WorldShip is its ability to integrate with other business software, which can streamline your shipping process and reduce errors.

How to Set Up Your UPS Account on WorldShip

After installing UPS WorldShip, the next step is to set up your account:

  1. Launch the software and click on the “Account” tab on the main menu.
  2. Follow the prompts to enter your account details, including your account number and billing address.
  3. Select your preferred payment method and shipping options.
  4. Click “Save” to save your settings.

If you have multiple UPS accounts, you can add them all to WorldShip by clicking on the “Add Account” button in the “Account” tab. Additionally, if you have any questions or issues during the setup process, you can contact UPS customer support for assistance.

Understanding the Different Label Printing Options in UPS WorldShip

Now that your account is set up, it’s time to start printing labels. There are several different label printing options to choose from:

  • Plain Paper: Print your labels on plain paper using a regular printer.
  • Adhesive Label Sheets: Print labels on adhesive label sheets using a regular printer for a more professional look.
  • Thermal Label Printer: Ideal for high volumes of packages, a thermal label printer can save time and money.

Make sure that the label size and format are compatible with the shipping carrier’s requirements to avoid any delays or issues with the delivery of your packages.

Step-by-Step Guide on Printing Labels in UPS WorldShip for Domestic Shipments

To print a label for a domestic shipment:

  1. Double-check the accuracy of the shipment details, including the recipient’s address and package weight and dimensions.
  2. Select the appropriate shipping method.
  3. Follow the prompts within UPS WorldShip to print the label.

If you encounter any issues or errors during the label printing process, UPS offers customer support to assist you in resolving the problem.

Step-by-Step Guide on Printing Labels in UPS WorldShip for International Shipments

The process for international shipments is similar to domestic shipments but includes a few additional steps:

  • Provide additional documentation, such as a commercial invoice or certificate of origin.
  • Ensure compliance with import regulations or restrictions, which may require special permits or licenses.

UPS WorldShip can generate the necessary documents and provide guidance on these requirements.

How to Customize Your Labels in UPS WorldShip

To customize your labels:

  1. Click on the “Label” tab on the main menu.
  2. Add your company logo or other text to your labels.
  3. Adjust the size and layout of your labels to fit your specific shipping needs.

Tips for Troubleshooting Common Label Printing Issues in UPS WorldShip

Common issues include:

  • Printer settings problems: Try resetting your printer.
  • Internet connection issues: Check your connection.
  • Contacting UPS customer support for assistance.

How to Email a Label to Customers or Recipients using UPS WorldShip

To email a label:

  1. Click on the “Shipping” tab on the main menu and follow the process for printing a label.
  2. Review the shipment details.
  3. Click on the “Email Label” button to send the label directly to the recipient’s email address.
  4. Include a message or other information in the email if desired.

Benefits of Using UPS WorldShip for Label Printing and Emailing

There are many benefits to using UPS WorldShip for label printing and emailing:

  • Streamlining the shipping process saves time and money.
  • Provides real-time tracking and updates on your shipments.
  • Enhances customer satisfaction with timely and accurate shipping information.

Best Practices for Shipping with UPS WorldShip

To ensure a smooth shipping experience, keep these best practices in mind:

  • Double-check your shipment details, including the recipient’s address and package weight and dimensions.
  • Select the appropriate shipping method for your needs.
  • Consider investing in a thermal label printer to save time and money in the long run.

Comparing the Cost of Using UPS WorldShip with Other Shipping Solutions

While UPS WorldShip may not be the cheapest option, it offers a range of features and benefits:

  • Shipping speed
  • Tracking capabilities
  • Overall ease of use

By following the steps outlined in this article and keeping these best practices in mind, you can streamline your shipping process with UPS WorldShip and enjoy the benefits of this powerful shipping solution.

How to Print and Email a Label on UPS WorldShip (2024)


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